While dealing with numerous projects, the sheer volume of documents produced is unfathomable. This is why documentation is critical for the success of project implementation. Maintaining a digital Document Management System (DMS) helps keep in check of project records that are managed for current and future projects.
With digital transformation happening across industries, the construction sector too is now rampantly catching up, to evolve its ecosystem into a digitalized one. Aligning business processes with the aid of digital collaboration software can help in over-coming everyday challenges faced by project managers.
In simple terms Document management is a system used to receive, track, manage and store documents and deliverables and keep records of various versions created, modified by different project users throughout a project’s life cycle.
The objectives of Document Management can be summed up as below
• To Provide a system to retrieve, store, modify, access documents without much process overhead
• To Promote Collaboration through an aligned process for document reviews and approval
• To Provide and manage standard formats and templates for project documents
• Minimize documentation errors through version control and secured access
• Provide measures to maintain restricted access to confidential documents
• To ensure that all documents are up-to-date.
What to look for while implementing Document Management
• How easy and efficient is it to search for a document and navigate through the software
• How easy is it to organize, import, export, and modify information
• Custom-made to suit individual project needs
• Highly secure storage of data with expanded internal security, automatic back-ups
• A web-based platform for 24/7 online access to documents from anywhere
If you are looking for efficient document management, then look no further than ISETIA, the project collaboration solution that provides fully integrated project management and document management functionality in one platform.
ISETIA covers all necessary tools to manage, collaborate, edit, circulate documents in an efficient multi-dimensional and transparent way. Its flexible structure introduces a revolutionized way into document management allowing online access from any time anywhere!